PandaDoc Starter Plan and PandaDoc Business Plan Cost per User for Small Teams
Starter is $19 per user per month on annual billing and $35 month to month, Business is $49 and $65. Here is what each plan costs for your head count, what Starter leaves out, and when a flat signing plan comes out cheaper.
PandaDoc prices from its own plan comparison. Send one document on SignSend as a demo before you commit to anything.
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Free to try
$228/user/yr
PandaDoc Starter on annual billing, $19 per user per month
$588/user/yr
PandaDoc Business on annual billing, $49 per user per month
5 templates
The Starter limit, unlimited starts on Business
$288/yr
SignSend Pro for up to 3 people, unlimited documents
The PandaDoc Starter plan costs $19 per user per month billed annually ($228 a year) or $35 billed monthly, and the Business plan costs $49 per user per month billed annually ($588 a year) or $65 monthly. Both include unlimited documents and e-signatures. Business adds unlimited templates (Starter stops at 5), automatic reminders, approval workflows and custom branding.
For one person building proposals in PandaDoc's editor, Starter is the cheapest sensible paid option. For a team of two or more that mainly needs PDFs signed, per-user pricing adds up fast: three Starter seats are $684 a year, while SignSend Pro covers the same three people for $288 a year with reminders and templates included.
How much is the PandaDoc Starter plan?
PandaDoc Starter is $19 per user per month billed annually ($228 per user per year) or $35 per user per month billed monthly ($420 per user per year). Those are the figures on PandaDoc's own plan comparison, which lists four tiers: Free eSign, Starter, Business and Enterprise. Sales tax can be added on top in US states that tax software.
The number that matters is the seat count. PandaDoc prices every plan per user, and a user is anyone who creates or sends documents. People who only sign never need a seat. So the real question for a small office is how many people press send.
| People who send | Starter, annual | Starter, monthly | Business, annual | Business, monthly |
|---|---|---|---|---|
| 1 | $228 | $420 | $588 | $780 |
| 2 | $456 | $840 | $1,176 | $1,560 |
| 3 | $684 | $1,260 | $1,764 | $2,340 |
| 5 | $1,140 | $2,100 | $2,940 | $3,900 |
| 10 | $2,280 | $4,200 | $5,880 | $7,800 |
Yearly totals, list price, before tax. PandaDoc prices read from its own plan comparison.
What is the difference between PandaDoc Starter and Business?
Business adds unlimited templates, approval workflows, automatic reminders and custom branding to what Starter already has, for $30 more per user per month on annual billing. Both plans include unlimited documents, unlimited e-signatures, signing order, signing on any device, and PandaDoc's integrations with every CRM except Salesforce, which is a paid add-on on both.
| What you get | PandaDoc Starter | PandaDoc Business |
|---|---|---|
| Price per user, annual | $19 a month ($228 a year) | $49 a month ($588 a year) |
| Price per user, monthly | $35 a month | $65 a month |
| Documents and e-signatures | Unlimited | Unlimited |
| Templates | Up to 5 | Unlimited |
| Automatic reminders | Not listed | Included |
| Custom branding | Not listed | Included |
| Approval workflows | Add-on for conditional approvals | Included |
| Bulk send | Paid add-on | Paid add-on |
| Salesforce integration | Paid add-on | Paid add-on |
The template limit is the line most small teams trip over. A sales office with an NDA, a master agreement, an order form, a renewal letter, a W-9 request and a change order already has six. On Starter, the sixth has to be rebuilt each time or one of the five deleted to make room.
Who should stay on PandaDoc Starter
PandaDoc is a proposal and quote platform first. Its editor builds documents from a content library, with pricing tables, product catalogs and analytics on who opened which page. If your team writes proposals inside PandaDoc and the signature is the last step of that process, Starter is a fair price for one or two people and nothing on this page replaces the editor.
One person who sends a handful of documents a month and does not need reminders is also better off on Starter. $228 a year is $60 less than SignSend Pro. We would rather say that here than have you find it out after paying.
Who overpays on PandaDoc Starter
A team that uses PandaDoc to get finished PDFs signed overpays from the second seat. If your contracts, offer letters, leases or engagement letters are written in Word or Google Docs and exported to PDF, PandaDoc's editor is not doing anything for you, and you are paying $228 per person per year for signing and tracking.
Three people on Starter cost $684 a year on annual billing and $1,260 on monthly. The same three people on SignSend Pro cost $288 a year or $49 a month, with unlimited documents, unlimited signers, document templates, signing order, deadlines and automatic reminders that Starter does not list. At ten people the gap is $2,280 for Starter against $588 for SignSend Business, which also adds bulk send and your company name on the signing page.
The other common overpay is the jump to Business to get reminders or a sixth template. That move takes one seat from $228 to $588 a year. If reminders and templates were the reason, a flat priced signing account covers both for less than the upgrade on a single seat.
Does PandaDoc have a free plan?
Yes. PandaDoc Free eSign is $0 and allows 5 documents a month with up to 2 recipients per document and up to 5 templates. It is built for occasional signing. A business that sends contracts every week outgrows it in the first month, which is why most people reading this page are choosing between Starter and Business.
SignSend does not have a free plan. You can send one document as a demo, signed end to end with the audit trail and certificate, to see it work before you buy.
How to switch from PandaDoc Starter without losing documents
Download every completed document and its certificate from PandaDoc before the renewal date, because access to the documents of a cancelled seat is not something to count on afterwards. Export your five templates as PDFs too. Then upload the PDFs to SignSend, save the ones you send every week as templates, and send. Our guide on how to cancel a PandaDoc subscription covers the billing settings and the renewal timing.
Plan the switch for the last few weeks of your PandaDoc term. Annual PandaDoc plans are paid up front, so leaving mid-term rarely gets money back.
What the PandaDoc plan choice really comes down to
Four questions settle Starter against Business, and whether you need PandaDoc at all.
How many people send
Every sender is a seat. One Starter seat is $228 a year on annual billing, three are $684 and five are $1,140. Signers never need a seat, so count the people who prepare and send documents.
How many templates you reuse
Starter allows up to 5 templates. Count the agreements your team sends at least monthly. Six or more means Business at $588 per user, or rebuilding documents by hand.
Whether you chase signatures
Automatic reminders are listed on Business, not Starter. If documents sit unsigned for days and someone follows up by email, that is the feature you are actually shopping for.
Whether you write documents in PandaDoc
PandaDoc's value is its proposal editor, pricing tables and content library. If your documents arrive as finished PDFs, you are paying per seat for an editor you do not open.
Annual or monthly
Monthly billing costs $35 instead of $19 on Starter, about 84 percent more over a year. Annual is cheaper but paid for twelve months whether the seat is used or not.
What it costs to leave
Annual PandaDoc plans run to the end of the term. Pick the plan for the next twelve months of head count, not the next two weeks.
How to work out your real PandaDoc bill
Ten minutes with your last quarter of paperwork gives you the number before the checkout does.
01
Count senders
List everyone who will create or send documents in the next twelve months. Multiply by $228 for Starter annual or $588 for Business annual.
02
Count templates
List the agreements you send again and again. More than five pushes you from Starter to Business on every seat.
03
Check reminders and branding
If you need automatic reminders or your logo on the signing experience, price Business, because Starter does not list either.
04
Compare with a flat plan
Put your seat total next to SignSend Pro at $288 a year for up to 3 people, or Business at $588 for up to 10, and keep the cheaper one that does the job.
PandaDoc Starter next to SignSend, at list price
Published prices on both sides, PandaDoc read from its own plan comparison on annual billing, which is its cheaper cycle. Where PandaDoc wins, the table says so.
| What you are comparing | SignSend | PandaDoc Starter |
|---|---|---|
| Price for one sender | $288 a year, or $49 a month. | $228 a year on annual, $35 a month on monthly. Cheaper for one person. |
| Price for three senders | $288 a year. Pro covers 3 people. | $684 a year on annual, $1,260 on monthly. |
| Price for ten senders | $588 a year on Business. | $2,280 a year on annual. |
| Documents included | Unlimited on Pro and Business. | Unlimited. |
| Templates | Included on Pro and Business. | Up to 5. |
| Automatic reminders | Included on Pro. | Business plan and above. |
| Signing order | All at once or in the order you set, with a deadline you can move. | Included. |
| Proposal editor and pricing tables | Not offered. SignSend takes one PDF per document. | Included. This is PandaDoc's strength. |
| CRM integrations | Not offered. | All CRMs except Salesforce, which is a paid add-on. |
| Audit trail and certificate | Printed into every signed PDF. | Included. |
Competitor details reflect publicly listed plans and may change. Check each provider’s site for current pricing.
Who PandaDoc Starter fits, and who overpays on it
A solo consultant writing proposals
One seat, proposals with pricing tables, signature at the end. Starter at $228 a year is the right buy and cheaper than SignSend.
A three-person agency sending contracts
Statements of work drafted in Google Docs, exported to PDF, signed by clients. Three Starter seats are $684 a year. SignSend Pro does the signing for $288.
An office manager sending for ten staff
Offer letters, leases or engagement letters for a team of ten. Ten Starter seats are $2,280. SignSend Business covers ten people for $588 and adds bulk send.
A sales team living in Salesforce
PandaDoc's Salesforce add-on and quote builder matter here. Stay on PandaDoc Business; SignSend has no CRM integration.
PandaDoc Starter plan questions, answered
How much is the PandaDoc Starter plan?
What is the difference between PandaDoc Starter and Business?
How many templates do you get on PandaDoc Starter?
Does PandaDoc Starter include automatic reminders?
Can you pay for PandaDoc monthly?
Is PandaDoc Starter worth it for a small team?
Is there a cheaper alternative to PandaDoc Starter for a team?
Related pages
PandaDoc Pricing
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PandaDoc Alternative
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DocuSign vs PandaDoc
Both per-seat leaders side by side, with team totals.
How to Cancel a PandaDoc Subscription
The billing steps and the renewal date that decides everything.
E-Signature Pricing Comparison
Per-seat and flat plans compared for 1, 3 and 10 senders.