Statement of Work Electronic Signature: Sign and Send an SOW Online
SignSend lets you send a statement of work for electronic signature in minutes. Upload the SOW, place the signature and date fields, and your client signs from any device, with a legally binding audit trail on every signed document.
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$12/mo
Flat Pro plan, no per-user fees
Unlimited
Documents signed on paid plans
< 1 day
Typical time to a signed SOW
ESIGN
Legally binding in all 50 states
A statement of work that no one has signed is just a proposal. Work starts on a handshake, the scope drifts, and when an invoice for the extra hours lands there is nothing in writing that both sides agreed to. The old fix, email the SOW as a PDF and wait for the client to print, sign, scan, and send it back, can push a start date out by days. A statement of work electronic signature closes that gap: you send the SOW, the client signs from their phone, and the countersigned copy is on file the same day.
SignSend is built for the agencies, consultants, IT firms, and service businesses that issue statements of work under a master service agreement and need each one signed before the meter starts. Upload any SOW, assign the fields, and send it for a legally binding electronic signature. This page covers how electronic SOW signing works, whether it holds up, what it costs, and the questions teams ask before they move project sign-off off paper.
Can a statement of work be signed electronically?
Yes. A statement of work can be signed electronically, and it is legally binding in all 50 states under the federal ESIGN Act of 2000 and state UETA laws, as long as both parties agree to sign electronically and the document keeps an audit trail. An electronically signed SOW carries the same legal weight as one signed in ink.
For the signature to hold up, three things need to be true: each party intended to sign, the signature is tied to that specific SOW, and the platform records a verifiable trail of who signed, when, and from where. SignSend captures all three on every document. For a fuller walkthrough, see whether a statement of work can be signed electronically.
What should a statement of work include before you send it to sign?
A complete statement of work names both parties and the effective date, then lays out the deliverables, the scope of work, the project timeline and milestones, the acceptance criteria, and the payment schedule. It should also state assumptions and how change requests get handled, so extra work is priced rather than argued over later.
Because the SOW carries the project detail and the master service agreement carries the legal terms, the two are usually signed together on a first engagement. If you are deciding which document does which job, see the difference between a master service agreement and a statement of work, or read what a statement of work is in full.
Who signs a statement of work?
A statement of work is signed by an authorized person on each side, usually the client sponsor or budget owner and the vendor's project lead or principal. Because the SOW commits both parties to scope, timeline, and cost, whoever signs needs the authority to approve that spend.
SignSend lets you set the signing order so the SOW routes to your side first, then the client, or the other way round. You get the countersigned document back audit-stamped and stored against the project, and you can send a change order the same way when scope shifts.
What SignSend does for statements of work
Everything you need to get an SOW signed and on file before the project kicks off.
Legally binding sign-off
An electronic signature on a statement of work is valid under the federal ESIGN Act and state UETA laws in all 50 states, with a tamper-evident audit trail recorded on every signed SOW.
Flat pricing, no seats
One flat rate whether you send two statements of work a year or twenty a month. No per-signer fees and no envelope caps that punish a busy project month.
Reusable SOW templates
Save your standard statement of work and change-order forms, then reuse them in seconds. Update the deliverables, milestones, and fees and the rest stays put.
Route MSA and SOW together
Send the master service agreement and the first statement of work in one envelope, so a new client signs the legal terms and the project scope at the same time.
Clients sign from any device
Your client opens a secure link and signs from a phone, tablet, or laptop. No account to create and nothing to print or scan.
Audit trail on every SOW
Each signed statement of work carries a certificate recording who signed, when, and from what IP address, ready if the scope is ever disputed.
How to sign a statement of work online
From uploaded PDF to countersigned SOW in three steps.
Upload the SOW
Drag and drop your statement of work as a PDF or Word file, up to 50MB. Add the master service agreement to the same envelope if the client still needs to sign it.
Add fields and signers
Place signature, initial, date, and text fields where you and the client each need to sign, then assign each field to the right person and set the signing order.
Send and track
The client gets a secure link and signs from any device. You watch the status live and download the completed, audit-stamped statement of work.
How statement-of-work signing cost compares
Same signing workflow. A fraction of the price for an agency or consulting firm.
| Feature | SignSend Pro | Typical vendor |
|---|---|---|
| Starting price | $12/mo flat | $25/user/mo+ |
| Per-user fees | None | Per seat |
| Monthly document limit | Unlimited | Envelope caps |
| Reusable templates | Included | Higher tiers |
| Signing order & countersign | Included | Varies |
| Audit trail & certificate | Included | Included |
| Free plan | Yes (3 docs/mo) | Trial only |
Who signs statements of work on SignSend
Agencies and studios
Get each project SOW signed before creative or dev work starts, all from one flat plan with a clean audit trail on every document.
IT firms and MSPs
Send the master service agreement and per-project statements of work together, so a new client signs the legal terms and the scope in one sitting.
Consultants and professional services
Lock deliverables, milestones, and fees in a signed SOW before the engagement begins, with signer identity and timestamps recorded on each.
Construction and field services
Route scopes of work and change orders for signature from the job site, so approvals do not wait for someone to get back to a printer.
Statement of work signing questions
Is an electronically signed statement of work legally binding?
Yes. An electronically signed statement of work is legally binding and enforceable in U.S. courts under the federal ESIGN Act of 2000 and state UETA laws, provided both parties intended to sign and the signature is tied to the document. The tamper-evident audit trail SignSend records, who signed, when, and from where, is what makes the SOW defensible if the scope is ever challenged.
How do I send a statement of work for electronic signature?
Upload the statement of work as a PDF or Word file, place signature, date, and text fields for you and the client, and send. The client gets a secure link and signs from any device, no account required. You get the countersigned, audit-stamped SOW back the same day, usually within hours.
Can I send the master service agreement and SOW together?
Yes. You can bundle the master service agreement and the first statement of work in one envelope so a new client signs the legal terms and the project scope at once. On later projects you send just the new SOW, since the MSA already governs the relationship.
Does a statement of work need to be notarized?
No. A statement of work between two businesses does not need to be notarized to be enforceable. Its validity comes from both parties' intent to sign and the audit trail, under the ESIGN Act and UETA. Notarization is only relevant for specific document types, not standard commercial project agreements.
How do I handle a change to the scope after the SOW is signed?
Send a signed change order. When scope grows, upload a short change-order document that references the original statement of work, describes the added deliverables and cost, and route it for signature the same way. Both sides sign, and the audit trail records the change, so the extra work is agreed in writing before it starts.
What does it cost to sign statements of work online?
SignSend is a flat $12 a month on the Pro plan with unlimited documents and no per-user fees, and a free plan covers 3 documents a month. Most e-signature vendors charge $25 or more per user per month and cap how many envelopes you can send, which adds up fast for a firm that issues statements of work regularly.
Related pages
Master Service Agreement Electronic Signature
Sign the MSA that governs your SOWs.
Master service agreement vs statement of work
How an MSA and SOW work together.
Contract signing software for small business
Sign any agreement online, not just SOWs.
Can a statement of work be signed electronically?
The legal answer, in plain English.
Change Order Electronic Signature
Sign a construction change order before the added work starts.
Get your next statement of work signed today
Upload the SOW, add the fields, and send it for a legally binding electronic signature. Free to start, no credit card required.
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